How to embed QSP-slides (Ready-to-go slides) in your course?


Recently I posted this article about ‘Destination/Source Theme’  I warned for using the switch button to the Destination theme after insertion of a QSP slide.  Logically you expect now an alternative workflow?  A general scheme for both responsive and non-responsive projects is however not possible. Reason: the present QSPs have a beautiful design but the technical setup is very different, no rules. 

I will try to offer some tips here to make it possible to blend the inserted QSP-slides into your project design which is probably based on a custom theme. Due to the big variation in technical setup, this first post will be limited to:

  • non-responsive projects
  • Quick Start projects which use master slides in a consistent way

The second condition excludes the project Wired which only uses the Blank master slide.

In a future post I will try to offer similar tips for responsive (Fluid Boxes) QSP-projects

Start situation

The workflow with its screenshots is based on insertion of one QSP slide from the project Aspire.  The receiving project is the DemoProject I mentioned in the previous blog post. Both projects have rather different color palettes:

The DemoProject uses three fonts: Termina, Filson Soft and Trebuchet (rarely), whereas the Aspire project only uses Tahoma.

The inserted slide was the Exit slide of the Aspire project was inserted in the DemoProject as you can see in the screenshot. It really needs branding. If you want to follow along, you can add that Exit slide to one of your projects.

Branding workflow step-by-step

Step 1: Master slide

Open the Master slide panel with the inserted Aspire slide ‘Exit Layout’ selected. You will see all the master slides of the Aspire project, but the used master slide is automatically selected. You see that it is labeled ‘Welcome w/o Sub + CONTENT’. Have a close look at that master slide and its components on the Timeline:

You see from bottom to top: an image placeholder,  a Title (shape) placeholder, a caption placeholder and another shape placeholder meant for a shape button.  Sorry, but the styles used in the master slide are mostly overridden styles, and replaced by other styles on the slide itself. Just for your information, don’t bother about it.

Step 2 Copy master slide

You will copy and paste that master slide to the original course theme (DemoProject) using these steps:

  • Use right-click menu (or Edit menu) to copy the selected Aspire master slide described above.
  • Return to the Filmstrip
  • Select any slide from the original project
  • Open the master slide panel again, it will refresh and show the master slides of your project (here the DemoProject).
  • Paste the copied master slide from the Aspire master slide panel.

The result in this case is visible on this part of the master slide panel. The new master slide is still selected, and kept its original name. This was possible because that name didn’t exist in the DemoProject theme (more about importance of master slide names in next blog . If the same name exists in the receiving (Destination) project, you need to rename the master slide before the copy/paste

Of course the object styles are not what you want. In the screenshot above, the Title shape placeholder is selected, and you see that the style was overridden (+ sign). If that had not been the case, the Default Title Smart Shape style of the DemoProject would have been applied automatically. Another example of the lack of rules for the QSPs

Step 3: Replace styles

Still on the master slides, apply styles for the original project DemoProject theme to the objects. In this case:

  • There is  a Default Title Smartshape Style in the DemoProject theme, needed only to use ‘Reset Style’ for the title. Because the style was centered, changed it to left-aligned but the font (Termina) and the color were applied automatically.
    You see a + sign, because after resetting the style I added the alignment change, didn’t create a new style for this alignment change. It will only be used on the inserted slide, all other titles in the original project are centered.
  • Same workflow is used for the caption, since a Default Caption style exists (Filson Pro and light color)
  • For the shape button placeholder, another shape button style was chosen from the DemoProject theme.

Step 4: Apply Master slide

Open the Filmstrip, and select the inserted Aspire slide. In the Properties panel choose the theme DemoProject and the list with master slides will appear. Choose the ‘Welcome w:o sub…..’ master slide and you should get this result:

You see some remaining problems: the placeholder for the shape button was not used in the QSP, probably deleted and replaced by another button. Either you edit that original button or you keep the placeholder button.

The background has of course not changed. You may need a last step:

Step 5: Final touch

Two more tasks need to be done to have a fully branded slide fitting in your project design:

  1. Replace the image. Changing the Hue with the Edit Image features could work in some situations, but not for an image with a blue sky. Of course, editing in Photoshop while masking the sky is possible.

  2. Replace the blueish gradient at the bottom. It is not a gradient created in Captivate but another image. However it could be possible to use Edit Image, and move the Hue slider for this gradient.


This workflow may seem cumbersome, but it is safe contrary to the switch to Destination theme.  It is only one example slide, of course. Just hoping you would try this out. It may even lead to improving practice for your custom themes.